We want you to get involved. To enable you to attend and
participate we cover expenses for travel and other reasonable
How we help
To make sure you're not out-of-pocket for any length of time
- Book the majority of travel in advance for you
- Use paid-for taxi accounts when available
- Reimburse small amounts (e.g. for bus fares or parking) in cash
- Pay larger claims are paid by cheque at the event or direct to
your bank account (via BACS).
How to claim expenses
- Print off and fill-in the expenses claim form.
- Attach all receipts
- Hand it to the member of staff who has organised the event or
send it to your local office.
The small print
Expenses should be claimed no later than one month after the day
of the activity. Allowances and expenses can only be claimed by the
person attending and participating in the event. The manager
holding the involvement event will approve the expenses claim
Mode of travel
|Bus/ local rail/ tram fares
||You need to provide bus/local rail/tram tickets - except when
you need them for a return journey. If so, the ticket should be
shown and photocopied. We can arrange local train travel for
|Rail travel outside the town where you
||We can arrange cost-effective rail travel for you. The train
tickets are usually sent direct to your home.
||Actual journey mileage including return can be claimed at a 40p
per mile. Car sharing is encouraged.
||Claims are valid for the period of the meeting only. A
photocopy of your car parking receipt/ticket is required.
||If we have a taxi account we will order a taxi for you and you
won't have to pay. Otherwise you must provide a dated receipt
showing the cost and journey.
Type of expense
Carer/ childcare costs
|We'll pay for costs for someone to look after your children -
or someone you care for - as a direct result of attending a meeting
We pay the minimum wage rate (or the actual cost if this is
|Interpreter/ signer cost
||We can arrange an interpreter service for you.
|Meals, snacks and refreshments
Meal (London / Bristol / Edinburgh): £19.67
Meal (other locations): £15.53
Sundries (non-alcoholic drinks/snacks): £5.00
||We'll book this for you if required.
|Other reasonable expenses
||There may be other expenses that you want us to consider. Local
managers will look at all reasonable costs that enable you to be