||We get 3 quotations to make sure we get the best market
|Between £25,000 and less than £172,514
||We seek at least 3 quotes, perform local sourcing or tender
exercises supported by the Strategic Procurement Team.
||The Strategic Procurement Team follows compliant procurement
procedures for tenders when the overall value exceeds the financial
thresholds laid down in Public Contract Regulations. See the table
below for more information.
EU procurement process
||Purchase, hire, lease or hire purchase of goods including
equipment, commodities and manufactured products.
||Procurement of a wide range of services including maintenance
and repair, computer services, management consultancy,
building-cleaning and property management.
||Procurement of civil engineering and building works, including
major refurbishment projects.
1. Open procedure
This is not commonly used. It's a 1-stage bidding process where
suppliers respond to a notice in the Official Journal of the
European Union (OJEU) and are invited to submit a tender.
2. Restricted procedure
This procedure is applied when a large number of applicants are
anticipated. It's a 2-stage bidding process where suppliers respond
to a notice in the OJEU and undergo a prequalification stage (see
below). A shortlist is created and the shortlisted suppliers
invited to submit tenders.
3. Competitive dialogue procedure and competitive procedure
This procedure is used for complex contracts where the open or
restricted procedure would be inappropriate as the competitive
procedures allow us to discuss potential solutions with
suppliers. Suppliers responding to a notice in the OJEU are
subject to a pre-qualification stage. A shortlist is created and
the shortlisted suppliers are invited to participate in a
competitive dialogue or negotiated procedure before submitting a
4. Negotiated procedure
Under certain limited circumstances we will negotiate directly
with one (or occasionally) more than one supplier. This is a rare
procedure and occurs either when another procurement procedure has
failed or when one of the other exceptional reasons permitted by
the procurement regulations applies.
5. Innovation partnership procedure
Innovation partnerships are a new concept in EU procurement law.
They are intended to be long-term partnerships which allow for both
the development and subsequent purchase of new and innovative
products, services or works.
You must demonstrate sound financial standing and the technical
ability to meet our requirements. We will take note of your past
performance and experience with contracts of a similar nature.
We may also look for a clear demonstration of commitment to equality
& diversity in employment, to the environment and to health
and safety. We may ask for references from previous customers,
bankers and business information companies and we sometimes arrange
All contractors are encouraged to use Constructionline or CHAS
or an equivalent Safety Scheme in Procurement. This allows you to
submit all your prequalification data at once for all procurements
across common commodities. This saves time and reduces costs.
If you're a small business, we make sure that the procurement
process is competitive and transparent so that you're not
disadvantaged and precluded from tendering exercises.
This is undertaken objectively, consistently and without
bias. Tenders are evaluated against a pre-determined set
When procuring energy services, products and equipment that
have, or can have, an impact on significant energy use, the
procurement will be partly evaluated on the basis of energy
It's unlikely that contracts are awarded on the basis of price
alone. We usually award a contract that offers the best
value for money. For this reason, the main evaluation
criterion is usually the most economically advantageous tender.
The award criteria vary depending on the type of
contract. An evaluation team of stakeholders, which may
contain customers, examine each tender and make recommendations as
to which tender is the most economically advantageous.
Awarding the contract
We notify everyone who tenders at the same
time. If you're unsuccessful you'll receive a letter
explaining the decision and the characteristics of your bid
compared to the winning bid. The letter will also specify a
standstill period of between 10 and 15 days. We will not sign the
contract until the standstill period has expired.
A contract award notice will be placed in OJEU (if applicable)
within 48 days of the contract being awarded.